Formatting In MS-Word- Backgrounds

 

Backgrounds are used in Web layout view (Web layout view: A view of a document as it will appear in a Web browser. For example, the document appears as one long page (without page breaks) and text and tables wrap to fit in the window.) or in a Web browser (browser: Software that interprets HTML files, formats them into Web pages, and displays them. A Web browser, such as Microsoft Internet Explorer, can follow hyperlinks, transfer files, and play sound or video files that are embedded in Web pages.) to create a more interesting background for online viewing. Backgrounds are displayed in Web layout view only and aren't designed for printing.

Watermarks are text or pictures that appear behind document text. They often add interest or identify the document status, such as marking a document as a "Draft."  Watermarks are intended for printed documents.

Use gradients (gradient: A gradual progression of colors and shades, usually from one color to another color, or from one shade to another shade of the same color.), patterns, pictures, solid colors, or textures for backgrounds. Gradients, patterns, pictures, and textures are tiled, or repeated, to fill the page. When you save a document as a Web page, the textures and gradients are saved as JPEG (JPEG: A graphics file format (.jpg extension in Microsoft Windows) supported by many Web browsers that was developed for compressing and storing photographic images. It's best used for graphics with many colors, such as scanned photos.) files and the patterns are saved as GIF (GIF: A graphics file format (.gif extension in Windows) used to display indexed-color graphics on the World Wide Web. It supports up to 256 colors and uses lossless compression, meaning that no image data is lost when the file is compressed.) files.

You can see watermarks in print layout view (print layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.) or on a printed document. If you use a picture, you can lighten, or wash it out, so that it doesn't interfere with document text. If you use text, you can select from built-in phrases, or enter your own.

Change a document background

You can apply a different color, apply a texture or picture instead of color, or change settings for patterns and gradients (gradient: A gradual progression of colors and shades, usually from one color to another color, or from one shade to another shade of the same color.).
  1. On the Format menu, point to Background.
  2. Do one of the following:
    • Click the new color you want.

    • Click More Colors to see additional color choices.

    • Click Fill Effects to change or add special effects, such as gradients, textures, or patterns.

Change a watermark

  1. On the Format menu, point to Background, and then click Printed Watermark.
  2. Do one of the following:
    • To change pictures, click Select Picture.

    • To change picture settings, select or clear the options you want under Picture watermark.

    • To change text, select a different built-in phrase or type in your own phrase.

    • To change text settings, select or clear the options you want under Text watermark.

Tip

If you inserted a watermark into the document header (header and footer: A header, which can consist of text or graphics, appears at the top of every page in a section. A footer appears at the bottom of every page. Headers and footers often contain page numbers, chapter titles, dates, and author names. ), and you did not use the Printed Watermark dialog box, then you should view the header, and then make the changes you want to the watermark text or graphic.

Add a background color or texture to a Web page, online document, or e-mail message

  1. On the Format menu, point to Background.
  2. Do one of the following:
    • Click the color you want.

    • Click More Colors to see additional color choices.

    • Click Fill Effects to change or add special effects, such as gradients (gradient: A gradual progression of colors and shades, usually from one color to another color, or from one shade to another shade of the same color.), textures,  or patterns.

  3. Select any additional options that you want.

    For Help on an option, click the question mark and then click the option.

Add a watermark to a printed document

  1. On the Format menu, point to Background, and then click Printed Watermark.
  2. Do one of the following:
    • To insert a picture as a watermark, click Picture Watermark, and then click Select Picture. Select the picture you want, and then click Insert.

    • To insert a text watermark, click Text Watermark, and then select or enter the text that you want.

  3. Select any additional options that you want, and then click Apply.
  4. To view a watermark as it will appear on the printed page, use print layout view (print layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.).

Tip

Note   If you want to add a theme (theme: A set of unified design elements that provide a look for your document using color, fonts, and graphics.), which includes document backgrounds, design elements, and color schemes, use the Themes command on the Format menu.

Remove a background

  1. On the Format menu, point to Background.
  2. Click No Fill.

Notes

Remove a watermark

  1. On the Format menu, point to Background, and then click Printed Watermark.

  2. Click No watermark.

Note   If you inserted a watermark into the document header (header and footer: A header, which can consist of text or graphics, appears at the top of every page in a section. A footer appears at the bottom of every page. Headers and footers often contain page numbers, chapter titles, dates, and author names. ) and did not use the Printed Watermark dialog box, then you should view the header, and manually delete the watermark.

Obtained Via MS-Word Help Files or http://office.microsoft.com